Electronic Billing & Invoicing

Electronic invoicing is a form of electronic billing.

E-invoicing methods are used by trading partners, such as customers and their suppliers, to present and monitor transactional documents between one another and ensure the terms of their trading agreements are being met. These documents include invoices, purchase orders, debit notes, credit notes, payment terms and instructions, and remittance slips. A true E-Invoice can be defined as the following: Structured invoice data issued in Electronic Data Interchange (EDI) or XML formats and structured invoice data issued using standard Internet-based web forms. These documents can be exchanged in a number of ways including EDI, XML, or CSV files. They can be uploaded using emails, virtual printers, web applications or FTP sites. The company may use imaging software to capture data from PDF or paper invoices and input it into their invoicing system. This streamlines the filing process while positively impacting sustainability efforts.

Some companies have their own in-house e-invoicing process, however many companies hire a third party company to implement and support e-invoicing processes and to archive the data on their own servers. E-invoicing includes a number of different technologies and entry options, it is used as an umbrella term to describe any method by which an invoice is electronically presented to a customer for payment.